Admin Support

Stanmore Quality Surfacing Ltd
June 5, 2024
Mill Hill (Scratchwood), United Kingdom
Job Type
Job Ref


SQS is now looking for an Admin Support to join the Transport Team in our Scratchwood Depot.

Overall purpose of the Admin Support job:

To work with our Plant, Vehicle and Transport team to manage the administration of our Company's vehicles and Plant.

Key Responsibilities of the Admin Support role: 

Accurate inputting, record keeping and maintenance of information held on  Company databases.

This includes information on SmartCheck, Syrinx, TruckFile, WebFleet, VideoMatics, Davis, Congestion and Dart Charge, any in-house data bases.(training will be given on all systems)

  • Manage  the administration associated with on and off hiring  of plant and vehicles both owned and third party hired vehicles.
  • Work with the company software to maintain drivers’ records, this will include uploading driving licence to the  database, training matrixes and  inputting relevant info to the accident database.
  • When vehichles are allocated to different departments/contracts/drivers you will update necessary records s
  • Raise Purchase Orders (PO’s)  for vehicles,  plant hire, maintenance and parts required
  •  Reconcile received  invoices against POs  pre submitting to Accounts Payable for payments
  • Manage internal cross charge processes where necessary
  • Input PCN/NIP  information into the data base and manage in line with company procedure
  • Maintain accurate records of  company fuel cards
  • Act as a point of contact with internal and external contacts  on agreed transport and plant matters
  • Be prepared to support the business on other relevant activities on a need’s basis


SQS takes the protection of your privacy very seriously. To make sure your personal information is secure, we communicate data privacy and security guidelines to all our employees and strictly enforce privacy safeguards within the company.

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Whilst we aim to personally reply to each applicant sometimes due to the volume of interest this is not always possible, therefore if you haven’t heard from us within 10 working days it is with regret we have not pursued your application on this occasion.

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